EXP-RO01-4.0.26.2

Entersoft Expert^®

New Features & Functionality

New Features & Functionality (Outline)

This document aims to report the new features and extensions of Expert Version 4.0.26.2. First, the newly added functionality and features are briefly listed and, then, a detailed presentation follows. User guidelines and examples are provided where necessary.

Entersoft Expert

• Collection planning on a specific day of the month.
• Validity check for a European Union VAT via VIES.

Entersoft Expert

Financials

Payment Methods

New functionalities have been added, in the customization of the payment methods, which will allow greater flexibility and simplicity when describing the trade accounts settlements:

• For determining a specific day of the month (i.e the 10^th, the 21^st etc), there are two options available in the field ‘Calculation Type’: ‘day of month’ and ‘day of next month’. The 2^nd option results to the initial lock (shift) at the end of the month before the calculation of the next ‘day of month’ occurs, whilst the 1^st results to the lock on the next available ‘day of month’ without the previously mentioned ‘forwarding’ at the end of the month. The difference is important (up until 1 month), especially when this setting regards the CLOSING, meaning the credit days that are being calculated.

Example

Issue of document 12/9

Payment method with ‘start’ = 0 and ‘end’ with type = day of month (20). The system will calculate the end on 20/9

Payment method with ‘start’ = 0 and ‘end’ with type = day of next month (20). The system will calculate the end on 20/10

During the calculation of the scheduling date or end date, if the calculation type is set to ‘day of month’, the ‘lock on same month’ option is available.

• During the calculation of the scheduling date or end date, if the calculation type is set to ‘day of month’, the ‘lock on same month’ option is available. In some cases, this means that the next future day of month will not be selected; instead the day of month that was asked for will be selected, even if this earlier (but not lessen than the issue date). This helps when we wish to make a payment (or a collection) on a specific day and we need anything that ends on the same month (even on the days of the same month, later that the payment – collection date) to be placed (locked) on the same date of the current month. It is even more useful on the scheduling date (of communicating with the trade account).

Example

Issue 12/9

Payment method with ‘start’ = 60 and ‘scheduling date’ = day of month (10). The system will calculate the date 10/12

Payment method with ‘start’ = 60 and ‘scheduling date’ = day of month (10) and ‘lock in the same month’. The system will calculate the date 10/11

Payment method with ‘start’ = 0 and ‘scheduling date’ = day of month (10) and ‘lock in the same month’. The system will calculate the date 10/10 (it will not suggest the date 10/9, which is prior to the issue date of the document)

• In all settings of the ‘day of week’ and ‘day of month’ type of the three calculations (start, scheduling, end) a new option has been added ‘From trade account’ (instead of the direct definition of a specific day). And this option is more useful when defining the scheduling day. Thus, if the date we want the system to set is dependable on the trade account, we are able to customize it with an overall definition.

Note that in this case, any multiple definition of the trade account on the field ‘day’ i.e. 11,20,25 or the field ‘payment day’, will be taken into consideration.

• In cases where the ‘calculation type’ is number of days or number of months, except from the ‘number’ option, the ‘date’ option is also available, in order for someone to be able to state simple scenarios without using the initial placement (‘calculate start date’), which effects BOTH dates (scheduling and end). The ‘date’ in this case (a) has the functionality of the type ‘day of month’, (b) can be asked to be taken from the trade account and (c) the option ‘lock on the same month’ can be activated.

Example

Issue 12/9

Payment method with ‘end’ = 45 and ‘date’ = 0. The system will calculate the date 27/10

Payment method with ‘end’ = 45 and ‘date’ = 15. The system will calculate the date 15/11

Payment method with ‘end’ = 45 and ‘date’ = 15 and ‘lock on the same month’. The system will calculate the date 15/10

Expense Reports

In order to cover the needs of mobile devices users, regarding the registration of expense reports, the following features - extensions have been added:

• On the ‘expense type’ the type of expense information has been added with the following available values: Fuel, Food, Accommodation, Transfer, Toll etc. Moreover, the field Available on the mobile has been added.
• On the Sales/ Activities/ Reports Menu the option Representatives Expense reports has been added. Through this option the preview of the source expense report, that have been registered from the mobile users, is available.
• A procedure for the attachments transfer from the ‘source’ towards the ‘for approval’ expense reports has been added. This procedure is invoked form the corresponding menu option “Commands” from the view “Expense requests”

Detailed instructions regarding the management of expense reports from the mobile users are included in the readme of version 2.62 of the ESMobileSFA product.

Check use of alternative document

The check of duplicate entries of the same alternative document on different documents has improved. It is now possible to define if the checking process will show a message of forbid or simple warning. This can be done by choosing the relevant value at the new company parameter Check multiple entries based on the alternative document which is available in the section ‘Document management’.

Miscellaneous

e-Portofolio

During the addition of a print in the e-Portofolio, it is now possible to change the name of the file that will be saved and also of the title of the file.

Additionally, two new security permissions, related to the e-Portofolio, have been added:

• Update e-Portofolio. This concerns the access to the action of adding prints to the e-Portofolio
• change e-Portofolio entry name

Search entries

The way in which the following two company parameters, related to the search of entries, has changed:

1. Search: Entity lists in which the [ * ] symbol is not included automatically.
2. Search: Add automatically the [ * ] symbol during searches.

When, on the 2^nd parameter, you select:

• Always: During your search the ‘*’ symbol will be added automatically at the end of the text you typed, unless the entity belongs in the excluded entities (1^st parameter).
• Only on the complementary fields: During your search the ‘*’ symbol will be added automatically at the end of the text you typed, if the field belongs to a zoom table.
• Never: Your search will always be based on what you typed.

Especially when searching for items on documents, the automatic completion/recommendation search value during typing on the Item Code field has been removed.

Field size

The number of characters, that the following fields can accept, has been increased to 255:

• Chart of Accounts: Title, Alternative title, detailed description
• Item tax code: Description, Alternative description
• Item Families: Description, Alternative description
• Item Groups: Description, Alternative description
• Item Categories: Description, Alternative description

Item sub-Categories: Description, Alternative description

Inventory Items

A new value ‘Packing Material’ has been added in the available values of the Item Type field.

Detailed fixed asset registry

During the bit export of the Detailed fixed asset registry to Excel, the column description of the fixed asset has been added.

Document printing

The new fields Intrastat code and Item - Specific tariff have been added at the available fields for usage during the document printing.

Release Document for EXP-RO01-4.0.26.2