EXP-RO01-4.0.40.0

Entersoft Expert^®

New Features & Functionality (Outline)

This document aims to report the new features and extensions of Expert Version 4.0.40.0. First, the newly added functionality and features are briefly listed and, then, a detailed presentation follows. User guidelines and examples are provided where necessary.

Entersoft ERP

• Significant data entry improvements liquidity matchings
• Dynamic UI form for notes management
• New reports related to forecasts justification for inflows and outflows

Entersoft framework

• Mandatory upgrade to new environment (version 4.0) regarding the main menu

Entersoft ERP

Financials

Liquidity Matchings

The user interface of the selective matchings dialogue has been improved in order to enhance its usability. Specifically, the UI areas of opening/closing entries

• Now includes a column that allows the clear selection of entries in an unambiguously
• All of the opening/closing entries of the Trade Account are listed (based on the defined criteria)
• The open amount column is highlighted depending on whether there is any open amount or not
• The current document is also highlighted by using a distinctive color
• The user is supported to select one or more entries (shift + left mouse click) on either the area of opening or closing entries, and any matching entries are listed in the list of matchings.
• Additional info related to the Trade Account, the matching method of the Trade Account balance, the matching rule (if any), plus info related to the document in the context of which the dialogue was opened: are all displayed on the lower right side of the dialogue.
• Next to the titles of opening and closing entries, an indication on the corresponding sums of amounts that will be matched has been included. If more than one opening entries have been selected, then the FIFO method is applied until the selected opening amount is no greater that the selected closing amount. As a result the “Automatic FIFO matching” button has been removed as redundant.

• The button that was used for disconnecting opening and closing entries has been removed since the same result can be achieved using the deletion button that is available on the list of matchings.

Cash flow justification

For cash flow review purposes and regarding the forecast amounts, two new views (scrollers) have been added (menu: Business Intelligence /Review Liquidity).

• Cash inflows forecasts reasoning
• Cash outflows forecasts reasoning

All the pending transactions related with cash flow forecast inflows and outflows, appeared analytically per document type based on the expiry date of the claim/ debt and the open amount for every transaction as well. The transactions grouped based on the forecast nature (by note or by cash).

Cash Flow Review

In case that the option “amount analysis” is not selectable in Cash Flow review reports, new columns appeared for ‘brought forward balances’ (forecasts and calculated forecasts whenever included), and this way the expected cash balance justified more easily.

As far as the projected forecasts are concerned from budget execution, brought forward balances NOT expected since every time the process recalculates these entries in order to tally in the further budget execution onward.

Pay off with Cash Cheque

For those cases where we receive money with cash Cheque (Due date = Issue date) you can select the direct payment of Cheque at the time of Cheque receiving and the system will produce automatically the relevant entry through the appropriate document type.

During the saving of the collection or payment receipt, the system creates one pop up message where informing that in the document there are cash Cheques reminding that you can execute the automation which is available in order to proceed in the direct payment of the Cheque.

In the direct payment UI, select the document type and the document series for the payment document will be created from the automation. The automation is available for execution only after the saving of the document.

Attention

The activation of informative message becomes through the activation of the business rule for direct payment of cash Cheques. The activation is available from menu Tools & Configuration/ Additional development tasks/ Rule activation. Moreover, one addition required in the attributes of the document types we want to activate the rule. The attribute is CHEQUE_EXPIRY_ON_ ISSUE_ DATE. During the software upgrade the system will update automatically the appropriate product document types.

UI forms of Notes and Note lines

• The UI form of Notes is now dynamic (ESFINote_DEF). Moreover, it is now possible to define a different UI Form per Note Type. This is allowed by utilizing specific tags and assigning them on Form sections. These tags are
  • VISIBLE_NATURE
  • INVISIBLE_NATURE

The Tags on Note UI Forms should be used as follows: e.g. “VISIBLE_NATURE=15”. This means that the particular section of the UI Form will be visible only when the UI Form displays notes of nature 15-Cheque.

The tag values available are:

15 - Cheque

16 - Bill of exchange

17 - Promissory note

18 - Letter of guarantee

19 - Other credits

Additionally to the Note UI Form, the UI Form for administering Note lines (in full) is now dynamic too (ESFIDocumentCash_ESFILineNote_DEF). It is noted that the abovementioned tags can be used for creating this type of UI Forms too.

Inventory

Warehouses

A new property has been added to the Company sites: Disposition WH. This can be used for informative purposes since no particular functionality has been assigned to it yet.

Bills of Materials

The Recalculation of BOM Standard Cost has been enhanced as described next:

• The indicative average price has now been included among the values that can be updated through this process.
• The process can now be executed through automations. To achieve this, the following vbScript needs to be incorporated to the automation:

Dim taskInArgs As New ESTaskInArgs("RecalculateAllBOMs")
With taskInArgs
With .CustomInArgs
.Add("RECALC_TYPE", 0)
.Item("__CLASS__") = "Entersoft.ERP.MaterialsMgmt.DS.RecalculateAllBOMs, ESMMBOMService"
End With
End With
session.Run(taskInArgs)
return nothing

Reports

• In all analytical forms of reports related with inventory items (Registers & Journals) the content of the columns price and discount percent was changed , so they do not appear value in case that is for one purely value transaction (e.g. credit discount notes, budgetary and cost valuation entries, etc.)

Trade Accounts

Reports

• A new report Corporate Person Register has been added (menu: Business Intelligence/ Corporate Group – Financials) and the correspondent context register in the data management screen of person, hierarchical menu, financials/ register.
• In the reports of Outstanding receivables & Outstanding payables and Aging of account receivables and Aging of account payables the criterion Currency has been added, available at the parameters for advanced users.

For information in the basic currency, you should execute the report Aging of accounts receivable (accounting reconciliation) (which contains exchange differences and covers reconciliation with accounts register in an earlier date).

Data entry handling – Conveniences in adjustment entries

In document adjustment entries between Trades accounts the searching of trade accounts improved through the following enhancements:

1. Searching ability in the header:

• Through TRN
• By Shift + F3

2. Searching ability in trade accounts lines:

• The searching through Shift + F3 is filtering the results based on the trade account type that is predefined in the field ‘line type’.
• In the searching list with F3 the column TRN was added

Documents

Previous item entries

The “Previous item entries (Ctrl+F11)” functionality, that is available on Trade documents, has been enhanced and now its results include information on whether a price includes VAT. This is not merely informative since, after having selected a line on the log dialogue, the value that is copied to the item line takes into account the VAT incl. indicator for the required calculations.

Document UI Forms

The UI Form designer now included functionality for adding easily the Trade account register (simple) to Trade documents, through the corresponding action.

Documents renumeration scheduling

The document renumeration process (menu: Maintenance tasks / Document numeration) can now be scheduled. Scheduling is based on the selected criteria on the view.

Framework

Application interface

After informing that preceded last September and having allowed more than three years for users to adapt and evaluate the innovative UI features that Entersoft UI Environment v4.0 introduced and also having integrated the majority of their suggestions, we hereby inform you that Entersoft UI Environment v2.0/v3.0 is no longer supported. As results after database upgrading, will automatically migrate to the new menu, even if you were using the old one.

Recall use for reference and help guide users to adapt to the new menu (with matching old and new options) that you have already sent (EBS menuEN.PDF).

In addition, in this context the menu entry “User environment – activation of new features…”, which allowed an installation to switch between the Series 3 and Series 4 UI, is no longer available. This involves the change of the UI of the Documents, an option that is henceforth available as an action on the Document Types list, in customization: Activate the new user forms per Document Type.

View designer

The UI of the View Designer (i.e. scroller designer) has been improved by adding to the Area and View drop downs the information of the low level name of the area/view correspondingly.