EXP-RO01-5.8.0.1
Entersoft Expert v5.8.0.1
Entersoft Expert®
A Romanian version is available here:
https://sites.google.com/bitsoftware.ro/ebs-ro/note-de-versiuni/5-8-0-1-05-2024
Περιεχόμενα
Enhancements
e-Factura - download supplier invoices from SPV
- 1084168
EBS-RO now also has a scroller dedicated to incoming invoices (from suppliers) via the ANAF RO e-Invoice system (which you can find in the company's SPV). This new scroller can be found in the menu under Purchases & Procurement > Receipts and Purchase Invoices > Purchases/Arrivals - in the list of related reports and under Purchases & Procurement > Receipts and Purchase Invoices > Information > e-Factura - Manage incoming invoices (inbound invoices).
After eventually correcting the date range in which the supplier invoices were issued and/or the date range in which they were uploaded to ANAF, the first thing to do is to launch from the Automations menu the command Download Invoices. The scroller will be populated with invoices sent from TRN supplier and whose customer is the current company, each of which also has a unique download ID generated by ANAF (Requested ID) associated with invoices that have successfully been registered in the Ro E-Invoice system.
The following automations associated with this scroller allow you to Download XML, Download PDF and Download ZIP for the selected invoices - the archive containing the electronic signature of MoF (Ministry of Finance). For each invoice you will then be able to apply the automation for invoice Matching (with the ones already registered in the system) or Cancel matching for the ones already matched.
In a next step we will also provide you with a mapping of some important data from the downloaded xml invoices to the corresponding invoice fields in EBS.
Prohibition to cancel document after submission to e-Factura
- 1087538
A new BI rule has been created and introduced for invoices that have been sent to the ANAF Ro e-Factura system. Therefore, once an invoice has been successfully submitted to e-Factura, that document will be prohibited from being canceled. This rule is necessary in order to keep the internal information consistent with the one reported in the Ro e-Factura system.
D394 and the document setting of the Update State Reporting Group field
- 1087538; IMP-26922
In the case of commercial transaction documents (sales or purchase invoices) with VAT -registered partners Intra-Community or Third countries, the Update State Reporting Group field in the Other Data tab on the document is not to be checked when preparing to save the document (in the initial status). If the user chooses to check the field, it must remain checked after saving. In addition, the field must remain editable after the document has been saved.
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Customer Notifications - automated mass emailing for overdue invoices (commercial) and balance confirmation (accounting) ===
- 1083073
We have started to implement mass notifications, until now only individual notifications were possible. To start with we addressed the topic of balance confirmation and invoice overdue notifications. These have been implemented through an automation attached to the Aging of accounts (notifications) scroller that you can find in the related reports attached to the menu scrollers under Sales > Customers and under Purchases & Procurements > Suppliers.
After confirming or modifying the Reference date field you can bring (by pressing the Accept button) the issued/received invoices that will be part of the Balance confirmation notification (1). If the Days overdue field is also filled in, we will have a trade notification for Overdue invoices (2), and if the Days Forward field is filled in, we will have a trade notification for Due invoices (3).
For the selected lines you can launch the automation Letter of Balance Confirmation. This has a menu on template management that allows: Run (with the default template), the next menu command Letter of Confirmation… - the execution of a specific template, then the creation of a New... template and finally a command that allows the Management... of existing templates.
The execution will open a window to send an email to the person designated as the recipient of the respective trading partner who will have filled in, based on the selected template, the Subject, Content and PDF attachment (the actual letter) fields.
EBS-RO, documentation and translations improvements
For more info, browse the EBS-RO website.
We constantly update it with instructions and documentation in Romanian.
We also constantly update and correct all translation or localization errors, so that the application will better serve the Romanian users.
Bug Fixes
Resolving differences between the values in the accounting reports and the Purchases Journal in the case of reverse charged VAT purchases
- 1082568, IMP-27360
These purchases, recorded in the accounting with a TXV document that is generated from the purchase document via the automation of the Reverse charged VAT process, may appear to have VAT totals that differ from the VAT amounts calculated in the Purchases Journal due to different methods of calculation: in the TXV document, the VAT for a specific VAT rate is calculated by adding together the VAT amounts calculated for each line with the same VAT rate and in the journals the VAT rate is applied to the total amount without VAT of the values of the lines with the same VAT rate. The calculation method on the TXV document has been modified and also the modification of the purchasing document has been restricted if the TXV document has been generated.
Intrastat declaration generation correction
- 1088210
Fixed an error that occurred when generating the xml declaration for partners with a TRN larger than 10 characters.
e-Factura - error resending invoices
- 1085682
When a validation error occurs from the ANAF Ro e-Invoice service after running the automation Send invoices from the scroller Sales > E-Invoice Management in some situations these invoices could not be resent. Fixed the sending automation so that the correct invoice could be resent successfully.
